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HELP! Printing onto Filofax personal plain paper
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BoPeep
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PostPosted: Wed Oct 26, 2011 6:18 pm    Post subject: HELP! Printing onto Filofax personal plain paper Reply with quote

Hi All,

Someone please help me before I explode with frustration... Evil or Very Mad

I have created a template in MS Word 2007 to print a table (for a car fuel record) onto a plain sheet of Filofax personal sized plain paper. The size is W9.5cm, H17cm.

The template seems to be OK but my problem is printing it. I have a Canon MP970 printer which I can only get to print single sided so I put the paper in and print the table out on one side... works perfectly. When I reload the paper to print on the other side, it prints the table correctly within the margins of the paper but side 1 is not aligned correctly with side 2.

The problem is, the lines of the table don't match up and I can see all of the table's lines from side 1 showing through on side 2.

Any ideas as to how I can align them perfectly so that they print identically on both sides?

Thanks in advance.
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Oldboy
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PostPosted: Wed Oct 26, 2011 6:28 pm    Post subject: Reply with quote

Do you mean the outline of the Table is not aligned, or the individual Columns?

Are all the columns of the same width?
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Andy_P
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PostPosted: Wed Oct 26, 2011 6:29 pm    Post subject: Reply with quote

I'm assuming its a horizontal offset you're getting, not a vertical one?

Have you got a "gutter" value in your page setup? (File/Page setup/Margins tab)

If you have, reset it to "0" and that might fix things.

(alternatively, use thicker paper, so you can't see through it! Laughing )
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BoPeep
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PostPosted: Wed Oct 26, 2011 6:36 pm    Post subject: Reply with quote

Hi Oldboy and Andy,

Thanks for your replies.

Depending on which way I insert the paper, either the horizontal lines of the table are not lined up (which means that the column divider lines are lined up perfectly, but the row lines and the top and bottom of the table are not) or the vertical lines are misaligned (reverse what I just said above.)

I looked at the gutter setting and it is already 0cm.

Thicker paper - may have to, but unfortunately all the branded Filofax paper that I have (400+ sheets) is very thin. Sad

Laura.
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Oldboy
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PostPosted: Wed Oct 26, 2011 6:40 pm    Post subject: Reply with quote

Do you think it would help if you could email me the Template.

Might be easier to spot something that way.
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BoPeep
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PostPosted: Wed Oct 26, 2011 6:47 pm    Post subject: Reply with quote

Done, thanks. Smile
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DennisN
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PostPosted: Wed Oct 26, 2011 9:57 pm    Post subject: Reply with quote

If your template has odd sized columns, I think you'll never get it lined up back to front (e.g. first column 10 pixels wide, second 20 pixels, third 15 pixels - will never line up from behind).

PS - I always found these sort of table things much easier to fiddle with in spreadsheets, rather than word processors.
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BoPeep
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PostPosted: Wed Oct 26, 2011 10:04 pm    Post subject: Reply with quote

I think that all the columns are the same size, or they should be as I haven't adjusted them at all - just inserted the table.

I think Excel might be the way forward if I can't get this working in Word.

Oldboy, have you received the second email I sent you with the template on? Hope it's worked this time.

Thanks all,

Laura.
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PostPosted: Wed Oct 26, 2011 10:09 pm    Post subject: Reply with quote

Yes. They both came together. Confused

A new doc is on it's way back.

Will wait to see if it works OK on your printer. It does on mine. Wink
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DennisN
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PostPosted: Wed Oct 26, 2011 10:12 pm    Post subject: Reply with quote

I guess to check the widths, you should print two copies on plain paper and hold them back to back up against a strong light. Not being a fan of Word, I'd not be surprised if it adjusts columns and rows slightly to "fit" words in tables.

In Excel (of which I'm no fan either, but nowadays needs must!) you can set the column widths and print borders to cells quite simply to give you a nice boxed table. Titles aligned centrally (both width and height) can look good too.
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Oldboy
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PostPosted: Wed Oct 26, 2011 10:18 pm    Post subject: Reply with quote

You can do the same thing in Word.

It always seems, to me, to be very convoluted in Word though to change things. That's why I prefer Excel. Smile

DennisN wrote:
I guess to check the widths, you should print two copies on plain paper and hold them back to back up against a strong light.
That uses twice as much paper. Rolling Eyes
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PostPosted: Wed Oct 26, 2011 11:04 pm    Post subject: Reply with quote

DennisN wrote:

In Excel (of which I'm no fan either, but nowadays needs must!) you can set the column widths and print borders to cells quite simply to give you a nice boxed table.


Drifting OT, but has Excel changed? (I'm still using Office XP / 2002)

In Word I can specify column widths and row heights in millimetres. So far, so good.... but you can't do clever things like Auto filling a range of cells.
But in Excel, row height is in 'points' (0-409) and I have to do column widths in "Excel units" (a number 0-255 which is "the average number of digits 0 through 9 of the standard font that fit in a cell". Confused

Not easy to do accurately-sized layouts!
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PostPosted: Thu Oct 27, 2011 6:50 am    Post subject: Reply with quote

In the current scenario there is no text to worry about.

In Excel, if the Page Setup is done first, there is a Dotted Line to denote the printing area. If all columns are of equal width (in this case 3), then by selecting the 3 column headings they can be expanded equally until they fill the area.

You also have the Option, in Page Setup/Margins, to use Centre on Page; both vertically and horizontally.

I'm using Office 2000.
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PostPosted: Thu Oct 27, 2011 9:19 am    Post subject: Reply with quote

In Word, you could create a new Section for page 2 (rather than a new page) and set up the margins separately for each section and adjust the margins etc. until printing page 1 on one side and page 2 on the other produces the results you want.
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PostPosted: Thu Oct 27, 2011 3:33 pm    Post subject: Reply with quote

Thanks to all on here for your help. I was going mad yesterday and couldn't see the wood for the trees as I'd been working on it for too long! Shocked

Oldboy - many thanks for your help by email last night. A little tweaking of your file has produced a perfect result! Very Happy I will write down every thing I changed (in this case it was the indent of the table from the left margin) in case it happens again when I attempt other templates. It does just seem to be a case of trial and error.
Hope it didn't disrupt your evening too much spending all that time on it but I really appreciated your help.

M8TJT - thanks for your suggestion, I might try this when I try my next template to see if it saves me a lot of time and fiddling about.

Laura.
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